COSA 2017November 13 - 15, 2017

Abstracts

Registration not required to be able to submit an abstract
Abstracts – categories are as follows:

Basic and Translational Research
Clinical research
Education
Epidemiology
Health Services
Supportive Care
Conference Theme: Immunotherapy
Conference Theme: Quality and safety
Service Provision (poster only)
Trials in Progress (poster only)

Important information

WHAT DO I NEED TO KNOW BEFORE I START MY SUBMISSION?

-  Abstracts can be submitted for either Oral or Poster Presentation or as a Delegate Designed Symposium Summary.
-  Please note that some requests for talks may need to be moved to poster presentations.
-  Note that your abstract will not be included in the program if you do not register and pay for your registration.

The submission process is online from the same profile you create for registration. It will work with any contemporary browser and the system will let you know if there is a problem with your browser version. 

Are you using one of the following browsers?
INTERNET EXPLORER (ver 5.5 or newer) 
NETSCAPE (ver 7.4 or newer) or
MOZILLA (ver 1.3 or newer) 

If not the screen will tell you if it detects you are using the wrong software and you would be better to change to a computer with one of the above browsers installed. 

Is your abstract open and running on your own computer? – You need to be able to cut and paste it onto the web. (Note that keypad short cuts do not work with Mozilla, you need to use the Menu, Edit, Paste command to paste in text to your submission).

The benefits of this online system are many but include:
i.   Allowing you to preview your abstract and make modifications to your satisfaction;
ii.  Ensuring you know your lodgement is completed as you will receive an immediate email confirmation;
iii. Ensuring accurate indexing of all authors in the abstract book;
iv. Ensuring consistent presentation of all abstracts in the proceedings (overarching formatting is imposed).

ABSTRACT SUBMISSION GUIDELINES

Please click here to download a copy of the abstract & submission guidelines.

  • Maximum text length allowed is 300 words in length including sub-headings. To assist your preparation, abstracts may be structured under the sub-headings Aims, Methods, Results, Conclusions. The sub-headings must be concise, with only the first word starting with a capital letter.
  • Reports of completed studies are preferred, and will be given preference in selecting oral presentations, especially over abstracts which do not report results but indicate that they will be reported at the meeting or mere descriptions of trial methodology. Results of research will be given preference over descriptions of services for oral presentations.
  • Abstracts reporting quantitative studies should contain the planned accrual target and the actual number of patients recruited, levels of significance and confidence intervals of results. Abstracts of qualitative research should indicate how they chose their sample size (e.g. data saturation) and the methodology of analysis.
  • Abstracts will be “blinded” to the reviewers. They will not be able to see the authoring or organisation information. Submitters must not assume that there will be knowledge of the previous work of a group or strength of a research group or researcher.
  • Most of the submitted abstracts will be allocated posters as there will only be a limited number of slots for oral presentations. The best posters will be selected for specific poster presentation sessions with a discussant.
  • Images are not accepted in abstracts.
  • Examples of exemplary abstracts: Please click here to review examples of an exemplary abstract, and abstracts which would not meet the standard required for acceptance.

Click here to view an article on "Ten Simple Rules for a Good Poster Presentation"

SYMPOSIUM SUBMISSION GUIDELINES

Please click here to download the symposium abstract guidelines

Required content for symposium leader submission:
The conference will consider delegate-designed symposia for the program.
To make a submission, you will need to complete a synopsis of your symposia using the online abstract system. As the wording in the abstract submission process is designed for traditional abstracts, please read the following guidelines carefully to ensure your proposal will be considered. The Abstract Review Committee require a working title for the symposium, the names of the presenters (who must submit individual abstracts at the same time*) and their abstract title, and a short statement (300 words maximum) outlining what you hope will be addressed in your symposium. If accepted, this symposium summary will be printed in the Conference Handbook.

Making your submission:
1. Opening questions = on entry to the conference abstract submission system, you should indicate when prompted, that this is a private symposium submission.
2. When asked for the type of presentation preferred, you should indicate ‘Delegate Designed Symposium Summary’.
3. Title = the working title of your symposium.
4. Author = yourself as the ‘presenting author’ and acting in the capacity of session coordinator, and each of your presenters as a ‘co-author’.
5. Text = a brief descriptions of the overall goals and learning objectives of symposium. If there is space, include the intended titles of each presenter’s abstract, and the specifics of their presentation (if additional space is required, send a supplement by email to Hannah Pickford)

The process:
The Committee will review both the symposium abstract and the individual abstracts that are indicated as part of the symposium. If the symposium is accepted, those individual abstracts will be presented within the symposium. If the symposium application is unsuccessful, the individual abstracts may be considered on their own merits for presentation within the proffered papers sessions of the conference (both oral and poster). Please refer to the Abstract Submission Guidelines for additional information.

* Instructions to your colleagues presenting in the symposium:
- Individuals presenting within your symposium MUST complete the standard individual abstract submission process. They should indicate that this is an ‘Individual abstract within a Delegate Designed Symposium’ submission, and continue with the submission process to finalise their submission.
- If the Symposium submission is unsuccessful or does not proceed, the individual can also choose to have their abstract considered in its own right. During the submission process, they should also highlight ‘oral’ and/or ‘poster’ and their abstract will be included in the wider consideration. If the ‘poster’ or ‘oral’ option is NOT also selected, the abstract will NOT be considered for the program outside of the Symposium.
- Summary and individual abstracts must be submitted by Friday 7 July 2017.

Image symposium guidlines

 

WHAT ARE THE STEPS INVOLVED IN UPLOADING MY ABSTRACT

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The first step in uploading your abstract is to record your personal details on your own 'dashboard'. If you have already completed it for your registration or another ASN event, you will not have to repeat this, just login to your 'dashboard' as a returning delegate. As you complete your registration you will receive a confirmation email.  Your will be able to upload your abstract via your personal "dashboard". You can use your email and password to access your abstract at any time. 
If you do not remember your email or password, please contact ASN Events.
 - The presenting author must be the person submitting the abstract and they must do this from their own 'dashboard'
 - You will receive a confirmation email with after your Abstract Submission has been successfully submitted. You can view or edit your abstract by returning to your dashboard. If you do not receive this confirmation email, please contact ASN Events.

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Abstracts can be submitted for either oral or poster presentation. Please note that some requests for talks may need to be moved to poster presentations.
 - Note that your abstract will not be included in the program if you do not register and pay for your registration.

AM I ABLE TO MAKE CHANGES TO MY SUBMISSION AFTER IT HAS BEEN FINALISED?

Changes can be made to your abstract until the scoring process begins. Just return to your Conference Dashboard and select the Edit option under Abstracts. The edit option will no longer appear once scoring has commenced.

WHEN WILL I FIND OUT MY RESULT?

Notification of programming decisions will come from the secretariat shortly after the expiry of deadlines and the working program will be posted to the website. It will also appear on your own ‘dashboard’. The notification will include specific presentation instructions but in the interim, those preparing posters should note the maximum size allowed is 100cm wide by 120cm deep. Velcro will be available to fix the poster to the boards. Computer data projection is the preferred presentation method for orals.

WILL MY ABSTRACT BE AVAILABLE ONLINE?

A couple of weeks before the meeting, the final program will be published to this online and will be accessible to delegates on the conference app.

PRESENTER INSTRUCTIONS?

Accepted oral presenter instructions:

If your abstract has been accepted in to the program for an oral presentation you will need to bring your powerpoint presentation to the conference on a USB stick to load in to the Speaker Preparation Room prior to your session commencing. A technician will be based in the speaker preparation room to assist with loading and testing your presentation. Please note presentations should be in 16:9 powerpoint format. There will be a laser pointer available at the lectern for your presentation if you wish to use. 

Accepted poster presenter instructions:

If your abstract has been accepted in to the program for a poster presentation you will need to bring your poster to the conference in a size no larger than 1 meter wide by 1.2 meters high. Posters will be displayed on numbered poster panels, velcro to stick your poster to the panel will be provided on the panel ready for you to use. Your poster number will be listed in the delegate handbook.